*This post was updated in January 2024*
Freelancing is not a carefree trip to success – it is an uphill battle that punishes the ill-prepared. Seasoned freelancers know this all too well.
Then there’s the “issue” of freelancers who are based outside of North America.
Like it or not, the pool of freelance writers has expanded, and we can be found all over the world.
Whether you’re new or experienced, based in North America or elsewhere, you’ll want to equip yourself with tools that make your work efficient and give you the highest possible returns.
[bctt tweet=”Tools for freelancers around the world, including the best #PayPalAlternatives.” username=”freelancewj”]
Here are some of the best tools for freelancers worldwide.
MANAGING YOUR TASKS
Price: Free – $17.50/month
Trello is one of the most efficient tools you can use for project management. It allows you to organize your tasks into cards, group them into different lists, and then aggregate them into separate boards.
A great way to use Trello is to designate a board for each client and create different lists for ongoing projects. For individual tasks, add new cards into lists and fill in the details, such as deadlines, attachments, and checklists. You can freely drag cards to a different list or move them to another board as you see fit.
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Then check out our e-book The Secret Sauce to Freelance Writing on the Side
Price: Free – $24.99/month
Asana gives you two options for managing your tasks. For quicker access to details, you can organize them using the list layout. For better organization, you can use the board view which works similarly to Trello.
One advantage of Asana over Trello is that you can have team conversations right within projects. This allows everyone to stay on the same page regarding the project’s progress. You can also use a calendar to have an overview of the project and quickly spot tasks that need priority.
Price: Free – $7.99/month (Business plan also available)
Sometimes, all you need is a tool that will help you collect your thoughts and plan your objectives. With Evernote, you can do both and more.
Evernote is a flexible note-taking app that allows you to organize anything – from your freelancing career to your personal life. Aside from text-based notes, you can also create audio notes, webcam notes, and handwritten notes. You can also clip web pages using a browser extension and sync notes across multiple devices.
Price: Free – $99/month
Most of Basecamp’s features are geared toward freelancing businesses on the verge of growth. Its main dashboard allows you to manage your teams, business profile, and projects in a single location.
Basecamp is a tad more comprehensive than the rest of the project management platforms in this list. It offers different modules for task management, communication, scheduling, file management, and so on. To make the most of this tool, it’s better if you have a team of at least three people.
Wrike is a digital work management tool that lets users track and coordinate projects, combining a simple user experience and interface with enough depth for power users.
COMMUNICATING WITH CLIENTS
[bctt tweet=”Rule #1 of freelancing: Communicate with clients. Do it efficiently and effectively.” username=”freelancewj”]
Price: Free (Additional fees for calling landlines & mobile phones)
When looking for work, you’ll find a number of different clients who prefer using Skype for communication. It is fast, dependable, and compatible with most internet-capable devices.
Skype is the go-to app for video calls that clients prefer to use when interviewing freelancers or remote-based employees. It also has other features such as group conferences and screen sharing for better collaboration.
Price: Free – $12.50/month
Slack is another messaging platform that can help you keep in touch with clients, freelancing partners, and other key contacts. It features a simple interface that lets you initiate direct messages as well as group conversations or channels for various purposes.
Aside from text-based messages, you can also send file attachments from your computer, Google Drive, or Google Docs.
One of the reasons why Facebook’s Messenger is included in this list is because it constantly evolves. Right now, it’s enough to facilitate video calls, create chat groups, add attachments, and plan events with your prospective clients or teammates. It’s also one of the tools for freelancers around the world that is ultra-accessible, both for clients and freelancers.
Another advantage of Messenger is that it syncs directly with your Facebook account – making it easier for you to manage all your contacts. It is also available through a lightweight mobile app that consolidates your SMS and online conversations.
Disclaimer: We included Messenger because of how many people use it. However, with Facebook’s privacy issues, we highly suggest looking at alternatives if you can convince your clients to use them.
Telegram has been around for a while – and is the go-to messaging app of many who value privacy. It is simple, fast, and secure. It also syncs your chats across multiple devices if you so wish. With heavy encryption and message self-destruct features, Telegram is an excellent alternative to Facebook Messenger. Trust us – it’s worth downloading a new app.
Signal is the latest in secure messaging technology. When the whole Facebook privacy issue erupted, Signal became popular – especially when Elon Musk tweeted about it.
MANAGING YOUR MONEY
Wise – formerly Transferwise – is a no-nonsense tool that allows you to transact online. It’s one of the best Paypal alternatives. After setting up your account, you can immediately send any amount–in any currency– to anyone. You can also use the request money feature to be at the receiving end of the transaction.
Just like the rest of the app, the request money feature is quite straightforward. You just need to supply the necessary details such as the total amount, bank name, and currency before you can send the request link to your client. Joining only takes a minute and costs nothing – making the payment process completely hassle-free for your clients.
Price: Free for accounting and invoicing
Another PayPal alternative, Wave is a comprehensive money management app that can help you send invoices and manage your budget. It also comes with built-in accounting features that freelancers can use to run their enterprise.
The best thing about Wave is that all of the core services can be used for free. In some countries, you can pay for credit card processing and payroll services. Otherwise, you can use the platform to look for local service providers for accounting, bookkeeping, consulting, and tax preparation.
Price: Free from Payoneer Users
Many freelancers choose Payoneer to receive secure payments from all around the world. Unlike bigger platforms like PayPal, Payoneer charges low transaction fees and no hidden costs. This is why it is one of the most popular PayPal alternative to date.
With a Payoneer account, you can get your own prepaid MasterCard which you can use in over 200 countries. This is highly beneficial to freelancers who travel a lot and require easy access to their earnings. You can also take advantage of Payoneer’s billing services to create automatic payment reminders for your clients.
Price: Percentage-based, from 3.5% + $0.35
2Checkout is a solid alternative to PayPal due to its simplicity and extensive fraud protection. It allows freelancers and online business owners alike to receive funds globally from over 211 markets.
To use 2Checkout, you must first integrate it along with a shopping cart plugin into your own website. This may take a bit of work, but once set up, you should be able to send payment requests easily. Lastly, the platform utilizes a percentage-based pricing model that varies by country. It’s best to check out their pricing calculator yourself if you consider using their services.
If you want to take your freelancing business to the next level, then you should consider using FreshBooks as the main platform for managing your finances. It is cloud-based accounting software that also features time tracking, invoicing, client management, and other services designed for self-employed professionals, freelancers, and small business owners.
FreshBooks comes with built-in project management that allows you to collaborate with your team within the platform. If you prefer, you could also integrate other platforms such as Basecamp to streamline the way you handle your freelancing business.
16. Google Pay
Google Pay may not be the first thing that comes to mind when talking about how freelancers can get paid, but it is a brilliant method. You’re probably already using the Google suite of apps. It is free to use. You don’t have to manually cash out if that’s what you prefer – you can set it up so that the money you receive goes straight to your bank account. If you’re going to send money, you can do so using an email address or phone number.
Price: Free for Economy; $3.99 for Express, depending on the country
While Remitly caters to a limited number of countries – only in Central & South America and Asia – it was created to meet the needs of freelancers who cannot afford to waste a single cent on fees. The founder’s mission is inspirational, and it translates directly to benefits for the freelancer.
It is free to send money using the Economy option. The downside is it takes 3 days for the transfer to go through.
If you urgently need the cash, then the option is Express, which costs $3.99.
In most cases, Economy will suit your needs.
A well-known tool for a wide range of freelance and small business needs, Quickbook is a great choice for your finances. They have also created a guide for taxes, which is a godsend.
Intuit QuickBooks’ Complete Guide To Filing Self-employment Taxes helps freelancers, contractors, entrepreneurs, and side hustlers understand and learn about the self-employment tax process. The guide delves into the various tax forms that they will need to fill out when the various tax deadlines are to file, as well as a variety of other tips and tricks.
FINDING A WORKPLACE
A lot of people think that freelancing means you get to work wherever you want. This isn’t exactly true because, as a freelancer, you have specific workplace requirements to ensure your productivity. That’s why you need a tool that can help you spot potential workplaces so you can stay productive on the go.
With Workfrom, you can search for the perfect workplaces regardless of your requirements – be it public accessibility, fast WiFi, or well-equipped co-working stations. Its search engine allows you to specify your current location so you can easily find the best spots near you.
Workfrom is perfect for freelancers who require frequent travel. To filter the location results, you can select the Public or Private checkboxes above the list. You can also toggle other filters such as air conditioning, outdoor, food, and so on.
Optix is a great platform for coworking spaces and flexible offices. They offer a digital platform that allows easy management of shared office spaces and this is customized based on your organization’s needs.
LOOKING FOR CLIENTS
Before you take on the heavy duties of a freelancer, you must first go through the stressful process of finding work. Aside from our daily job listings and our Job Board, there are other freelancing marketplaces that can help you connect with businesses that need your skills.
Freelancer is one of the best platforms you can use to find work opportunities that align with your expertise. To increase the likelihood of being hired, make sure to edit your profile, set your rates, and consider obtaining certifications through skill tests.
Registering for a Freelancer account and bidding for projects are both free. However, your number of bids is limited unless you sign up for a premium account. Your bids recharge over time, but to ensure a steady stream of work, you’ll need a professional membership to allow more bids.
Fortunately, the premium account has a 30-day free trial. If you’re successful during that period, then you should have no problem affording a premium account for the following months.
Price: Sliding Fee Structure
Another way to look for freelancing work is to use Upwork – a merger between Elance and oDesk. Just like Freelancer, you need to bid for jobs and build a solid profile to attract new clients.
The main difference is that Freelancer charges for bids and added benefits while Upwork utilizes a sliding fee structure. Simply put, you get to keep more of your earnings as you do more business with long-term clients. By the time you’ve reached the $10,000 mark, Upwork will deduct 5% from future payments.
Another way to look for jobs as a freelancer is to browse listings on websites like Craigslist. To save time, you can run your search through SearchTempest – it shows all of Facebook Marketplace, craigslist & more in one search.
Price: from $24.95/month
You’ve heard about Flexjobs from us, as they’re one of our partners. They offer a vast collection of handpicked, updated telecommute jobs across various sectors. They also have resources, discounts with other partners, and other services that remote workers will benefit from.
25. Hubstaff Talent
Officially launched in September 2016, Hubstaff prides itself in being a zero-fee platform for freelancers. They cater to both businesses and freelancers (various industries), so that they can find the best matches for their needs.
It works much like Guru, Upwork, and Freelancer. The difference is that you pay nothing.
TRACKING YOUR TIME
Price: Free – $15/user/month
Using a time-tracking tool like Toggl is essential if you want to provide accurate invoices to your clients. It works by utilizing the time you’ve logged in to easily create billable time entries.
Freelancers can also take advantage of Toggl to stay focused and better manage their time. By reviewing the amount of time you’ve spent on certain tasks, including rest periods, then you should be able to develop a work pattern that will maximize your productivity.
This app is highly recommended – I use it myself every day!
Timely is another time-tracking app that allows you to create billable timesheets. It integrates with calendar platforms like Google Calendar and Outlook so you can stay right on schedule.
Upon creating a new project, Timely allows you to specify your hourly rate, the client you’re working for, and the amount of time you plan to allot to certain activities. You can also invite other users to unify time-tracking when working on big projects.
28. Time Doctor
Price: Free – $20/user/month
Time Doctor is an accurate time tracking tool that helps you know where and how you spend your time at work. It gives you a clear picture of your workday down to the very last second.
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Pixpa is an all-in-one, DIY website building platform that is perfect for freelancers, photographers, creative professionals, and business owners. Take your pick from Pixpa’s wide range of professional, responsive templates and start building your freelance portfolio website effortlessly and without having to touch a single line of code. Pixpa offers multiple gallery options for freelance artists, designers, and creators, client-proofing tools for photographers, comprehensive blogging tools for writers, and more. Additionally, with advanced SEO and marketing tools, you can promote yourself and start landing better gigs and clients. A portfolio website made on Pixpa can be one of the best tools you can add to your professional arsenal as a freelancer.
Price: Average cost at $1799/project
Goodie offers web development solutions that help freelancers and businesses showcase their portfolios, products, and services. Some of the services they offer are WordPress, Front-end, Email, Shopify, Ecommerce, and WooCommerce development.
Price varies depending on project requirements
Startechup provides software development services to startups, corporations, and even freelancers. With a team of experienced and dedicated developers, they have become a preferred web and mobile development provider.
If you’re looking for customized solutions, those that are based on your expertise, outsourcing Startechup will be a good step.
Bonsai allows you to automate your work and freelance business. Whether you need help on work management, cash, or even tax monitoring, they offer systematic processes that will help you save time and costs.
With ready templates to choose from, you are sure to have quick solutions for your business.
Price: Free to $20/member/month
It is a good idea to offer additional services to your clients as a freelance writer. This enables you to increase your rates. Social media management is one of the most practical add-on services. This will require you to know how to create and edit images and photos. So, here are some tools that will help you do that.
34. VEED Video Editor
You’re probably no stranger to Canva—it has become a household name in recent years. You can use it for free, but one of its premium features—auto resize—is perfect for social media managers since you can create different versions of the same image for Facebook, Instagram, etc. with one click. Once you use this tool, your workflow will never be the same.
If you’re looking for creative logo design inspiration, check out Looka. Browse examples of logos from creative companies of all sizes and styles, to see what colors, fonts, and symbols other companies are using to express their individuality. When you’re ready to create your own creative logo, use their AI-powered logo maker for free!
I have to say right off the bat—I love Flexclip. If you work with video (which is now a must for freelance writers who offer social media services), then this is the only tool you’ll need. Whether you’re looking for stock videos or you upload your own, editing is so easy. They have a bunch of other features like AI text-to-video, AI video script, and even an AI image generator. My favorite feature is being able to resize videos to meet platform-specific dimensions.
Flexclip has a free plan which allows you to create 12 projects—and download them in 720p. For full-HD downloads, unlimited projects, no watermark (and more), paid plans start at $9.99 per month. Worth it.